In a significant ruling that reinforces procedural finality in employment records, the Calcutta High Court has held that an employee cannot seek rectification of their date of birth once their age has been determined through a valid statutory process. The judgment, delivered by Justice Aniruddha Roy, underscores the legal principle that procedural compliance at the time of appointment cannot be undone by subsequent documentation or administrative inconsistencies.
Here’s a detailed breakdown of the case and its broader implications for public sector employment.
Key Highlights from the Judgment
- The petitioner, a Group C employee of Damodar Valley Corporation (DVC), was appointed in 1995 on compassionate grounds
- His Transfer Certificate listed his date of birth as December 10, 1968, but it lacked mandatory attestation by the District Education Officer
- Due to this deficiency, a medical board assessed his age as 30 years, fixing his date of birth as June 13, 1965
- This medical assessment was accepted and used to finalize his appointment
Timeline of Attempts to Rectify the Record
- In 1999, the petitioner submitted a properly attested Transfer Certificate and applied for correction
- Despite an identity card issued in 2019 reflecting the December 1968 date, no formal rectification was made
- He renewed his request in 2023, supported by official IDs and an affidavit
- After filing RTI applications and receiving a response in 2024 referencing Government of India guidelines, he made a final representation in April 2025
- DVC issued a retirement notice based on the original date (June 13, 1965), and rejected his correction request again on April 30, 2025
Court’s Reasoning and Verdict
- The court ruled that since the petitioner’s age was determined through a statutory process at the time of appointment, it could not be altered later
- It emphasized that procedural errors or misapplications of law do not constitute clerical mistakes warranting correction
- The court found no illegality in DVC’s rejection of the request, as the original determination followed applicable regulations
- The petitioner’s reliance on later-issued documents and circulars was deemed insufficient to override the original statutory process
Broader Implications for Government Employees
- The ruling reinforces that date of birth corrections must be sought within a reasonable time frame, ideally within five years of appointment
- It affirms that medical board assessments, when conducted due to lack of valid documentation, carry legal weight
- The judgment may discourage last-minute attempts to delay retirement or alter service records for seniority or pension benefits
As government departments continue to digitize and standardize employee records, this ruling serves as a reminder that statutory processes, once completed, are not easily undone—especially when the sands of time have already run their course.
Sources: LiveLaw, Calcutta High Court Judgment June 2025, DVC Service Records, RTI Correspondence, MSN India
